Litigation Secretary

About the position

Large legal firm has a vacancy in the Litigation Department for a legal secretary
Responsibilities:

• Dictaphone and copy-typing of a wide range of documents
• Typing, formatting and collating of notices and pleadings
• Incorporating amendments to documents and verifying that amendments have been effected correctly
• Attend to issue pleadings, upload pleadings, sort pleadings
• Organize court files on CourtOnline and CaseLines.
• Preparing resource, counsel and client files
• Opening of new matters and liaising with clients regardingthe onboarding of new clients
• Strong administration and organisational skills in order tomanage professionals' practices (diary management,answering telephone calls and tracking messages in theabsence of the professionals)
• General office and personal administration
• Preparing pre-bills and billing memos (sending same toclients)
• Managing debtors and debt collection with the accountsdepartment
• FICA administration: following up to ensure the FICArequirements are complete
• Liaise with clients, counsel, presiding officers, experts andother service providers when instructed to do so byLawyers
• Assisting in preparation of tender submissions andpresentations

Requirements:

• Minimum 5 years experience as a litigation secretary
• Excellent knowledge of MS Word programs (more specifically MS Word 2010 and Excel)
• Knowledge on Aderant Expert (CMS) accounting system
• Knowledge on FileSite
• Sound working knowledge of CourtOnline and CaseLines.
• Experience in High Court litigation (motion proceedings).
• Secretarial diploma/legal secretarial diploma/paralegalqualification (advantageous)
• Matric essential

Please note only shortlisted candidates will be contacted

Desired Skills:

• Litigation Secretary
• CMS
• FileSite