Junior Property Manager

About the position

Must be willing to travel every couple of months into Africa - valid passport. 
The main purpose of this position is to handle the full property management function of a portfolio of retail properties in Zambia.
REQUIREMENTS:

• Must be willing to travel every couple of months into Africa
• Matric
• Tertiary qualification preferred. 
• 3-5 years experience in Retail Property Management

DUTIES:

• Preparing all leases, addendums, renewals cessions & letters to tenants
• Opening and preparing tenant lease files
• Loading of all tenant charges + leases (Using Nicor platform)
• Tracking and preparing all lease renewals
• Updating letting schedules monthly
• Calculating corrections, back charges and adjustments for review and processing on Nicor
• Calculations of CPI escalations per tenant (Monthly & Annually)
• Update reconciliations, draft letters to tenants and process necessary back-charges
• Vacating of tenant process to be managed (Take back inspections forms, vacating of systems etc.) Administrative process as well as Operational process
• Responsible to prepare and review monthly municipal charges and recoveries from meter reading on tenant accounts
• Review monthly pre-billing for all buildings
• Preparing and compiling monthly management and shareholder reports for review
• Liaising with legal department and bailiff in Zambia to assist tenants who have defaulted and been handed over for relevant action and necessary feedback to Centre managers
• Review tenant age analysis reports on a weekly basis and liaise with debtors/leasing/Centre management
• Obtain annual audited turnover certificates & prepare calculations accordingly
• Managing notices and tenant correspondence
• Assist in preparing tenant income budgets/forecast per property
• Ensure that all assets are well maintained in accordance with relevant health and safety regulations
• Assisting Centre managers on day-today functions and communicate with Centre managers on daily basis
• Receive, review supplier invoices and capture on tracking sheet and submit to Finance
• Receive, review all Centre manager petty cash submissions
• General office/property management administration in conjunction with the property manager role
• Performing property management duties as required by Senior Property Manager & Management/Shareholder request.

Desired Skills:

• lease negotiations
• leasing
• property management
• property manager