Facility Manager

About the position

We are looking for a Facilities / Risk and Compliance manager to ensure our client is in compliance with the relevant legislative requirements with regards to the facilities and to manage the facilities team as well as vendor and suppliers.

Responsibilities:
Occupational Health and Safety

• Implement procedures & processes to ensure compliance with workplace legislation, and corporate health and safety.
• Undertake risk assessments to identify risks to health and safety and drawing up action plans, monitoring control measures and corrective actions.
• Compile and present reports to senior management and compliance reports for all branches.
• Assist with the investigation of incidents and develop required action plans and procsses
• Ensure internal records are kept with regards to incidents, near misses and accidents.

Procurement and Vendor Management

• Implement systems and procedures to ensure compliance with current procurement policy.
• Compile, negotiate and maintain service level agreements with the suppliers.
• Sourcing and selecting new suppliers.
• Negotiation of contracts and service level agreements
• Managing contract reviews and terminating arrangements
• Audit POs in accordance with the requirements of procurement policy.

Facilities / Operational accounts Management

• Manage the facilities dept administrators and their process.
• Allocate the accounts to internal cost center.
• Monthly reconciliation of accounts.

Security / Risk Management

• Developing and implementing risk and security policies, protocols, and procedures
• Oversee all onsite surveillance, access control and other equipment.
• Create reports for management on security and risk status.
• Investigate on-site allegations and report on findings.
• Attend to and manage all afterhours callouts, must be 1st responder onsite to all call outs.

Document management

• Ensuring the effective processing of all property title deeds for home loan files:
• Collection of outstanding title deeds from attorney panel
• Manage the onsite and offsite storage
• Oversee and manage the mailroom and courier services

Minimum Requirements and experience

• Relevant qualification in Risk and Compliance management
• 5-8 years management experience in a risk and compliance position.
• Experience in Facilities risk and compliance management and risk Mitigation
• Excellent written and verbal communication skills
• Contract negotiation skills

Desired Skills:

• Management Building Services
• Facilities Management
• Contractor Management
• Fire Safety
• Building Management Systems
• Facilities Support Management
• Fire prevention
• Facility management
• Procurement
• Vendor Management
• Document Management
• Negotiation
• Contract Management

Desired Work Experience:

• 5 to 10 years

Desired Qualification Level:

• Diploma