Facilities Manager

About the position

Inspection of buildings, management and control of service- and maintenance contractors, management and control of tenant installations and execution of building relevant activities as predetermined by Property Manager and Centre Manager. Responsible for health and safety at the centre.
REQUIREMENTS:
A minimum of 3 years experience in Facilities / Operations Management. Minimum qualification Grade 12. Tertiary electrical or mechanical qualification advantageous.
Experience as Electrical Artisan is preferred. Must be used to working with industrial diesel generators and capable of switching. Understanding Electrical reticulation, HVAC and Refrigeration principals.

DUTIES:

Budgeting & Expense Control

• Input on annual expense budget
• Control Monthly expense budget
• Manage & Request purchase orders from
• Helpdesk & manage
• Maintain stock register
• Manage & Issue work orders & completing Works orders

Building Management & Administration

• Manage and execute emergency and running maintenance
• Soft Services Management - Manage all aspects such as cleaning, security, landscaping , waste
• Housekeeping inspections in accordance with inspection programme
• Reinstatement inspections
• Vacancy inspections
• CAD vs vacant space inspections
• Building inventory
• Monitoring of adherence to house rules and reporting transgression of User Clause
• Work permits
• Key Control
• Issue parking access permits & Auditing of access permits
• Liaise with internal and external parties on aspects of good housekeeping
• Attend to logged calls
• Register feet-counts in shopping centers daily (Rental only)
• Populate and update on records
• Risk Management, example access control
• Implementation of emergency plans
• Implementation & Monitoring of statutory requirements
• Coordinating and processing Public Liability and Property Damage Claims
• Coordinating and Chairing OHSA Meetings
• Utilities Management- Energy Management (including meter readings) & Municipal Accounts (including electrical & Water recoveries)
• SLA Management-Monthly Meetings with
• Contractors
• Monthly Reporting Requirements
• Chairing OPS Meetings
• Walkabouts
• Sustainability Initiatives
• Capex Projects/Payments
• Repairs & Maintenance
• Assist with Annual Building Inspection
• Report
• Risk Reports

Tenant Installations, Revamps & Upgrades

• Act as on-site project manager
• Manage TI’s as well as projects, including specifications
• Project Management of Revamps and
• Upgrading in conjunction with Centre /
• Property Manager

People Management (Internal & External)

• Internal Staff : Performance Management; Training & Development (where applicable)

Desired Skills:

• maintenance management
• facilities management
• operations management