Executive Personal Assistant

About the position

Join an amazing team of dynamic individuals as an Executive PA for 4 EXCO members at a top tier financial institution in the Menlyn area.
Minimum Education
PA Diploma or certification

Minimum Experience
3 years’ experience as a personal assistant

Critical Competencies
Knowledge of office management systems and procedures.
MS Office proficiency.
Outstanding organizational and time management skills.
Attention to detail
Ability to multitask and prioritize daily workload.
Excellent verbal and written communications skills.
Discretion and confidentiality.

Additional Competencies
Multi-tasking
Project management skills

Behavioural Attributes
Taking initiative
Strong work ethic
Independent operator

Key Performance Inputs / Activities

Support Executives

• Manage multiple diaries.
• Schedule internal and external meetings.
• Book boardrooms
• Receive visitors and arrange for beverages.
• Printing documents
• IT support
• Ad hoc tasks

Manage travel arrangements

• Book flight tickets and car rentals
• Arrange accommodation.
• Travel documents

Source office supplies

• Order office supplies
• Reconcile office expenses

Expense claims management

• Prepare expense claims for sign off.
• Manage business credit cards

Take minutes and prepare documents

• Take minutes.
• Transfer draft document to business stationery.

Office administrative duties

• Manage access card register.
• Manage and reconcile internal accounts.
• Assistance with office functions and events.

We require an intelligent, friendly and people oriented candidate with a stable work record and contactable work references.

NOTE - We ONLY accept online applications. We do not consider direct applications via Whatsapp or email. 

The final remuneration package offered by the employer will be determined based on market standards, considering the candidate's qualifications, skills, and level of experience. The employer retains the prerogative to provide a remuneration package that aligns with industry norms and the specific attributes of the selected candidate.

Desired Skills:

• executive pa
• minutes
• travel arrangements
• powerpoint
• excel
• diary management