About the position
6-month contract position
Job Description:
We are currently seeking a Compliance Officer Administrator for a temporary position to support our banking client's compliance efforts with POPI (Protection of Personal Information) regulations and maintain efficient filing systems. This role will play a pivotal part in ensuring regulatory compliance, data protection, and administrative support within a defined contract period.
Responsibilities:
- POPI Compliance: Assist the compliance team in implementing and maintaining POPI regulations within the banking environment, ensuring adherence to data protection policies and procedures for the duration of the contract.
- Filing Management: Establish and manage comprehensive filing systems tailored to the banking sector, including electronic and physical documentation, to facilitate easy retrieval and secure storage of sensitive information throughout the contract period.
- Data Protection: Support the monitoring and enforcement of security protocols to safeguard customer data, including regular audits of access controls, encryption methods, and data handling practices during the contract tenure.
- Administrative Support: Provide timely and efficient administrative assistance to banking department heads and staff, managing calendars, coordinating meetings, and handling correspondence to ensure smooth operations for the duration of the contract.
- Documentation: Prepare and organize banking-related documents, reports, and presentations with accuracy and attention to detail, maintaining compliance with regulatory standards and internal policies throughout the contract period.
- Record-Keeping: Maintain meticulous records of compliance activities, filing processes, and administrative tasks, ensuring completeness and accessibility for internal audits and regulatory inspections during the contract term.
- Training and Awareness: Assist in the development and delivery of training materials and sessions to raise awareness of POPI compliance requirements among banking staff for the duration of the contract, promoting a culture of data privacy.
- Continuous Improvement: Identify and propose opportunities to enhance filing processes, streamline administrative workflows, and strengthen data protection measures within the banking environment during the contract tenure, contributing to overall operational efficiency within the defined timeframe.
Qualifications:
- High school diploma or equivalent; additional certification in banking operations, compliance, or office administration is advantageous.
- Previous experience in administrative roles within the banking sector, with a strong understanding of compliance principles and regulatory requirements.
- Thorough knowledge of POPI regulations and their application in a banking context, with a commitment to upholding data privacy standards.
- Proficiency in office software applications commonly used in banking environments (e.g., Microsoft Office Suite, banking software platforms).
- Exceptional organizational and multitasking abilities, coupled with a keen eye for detail and accuracy in document management.
- Excellent communication and interpersonal skills, with the ability to collaborate effectively with banking staff at all levels.
- Proactive attitude with a focus on delivering results within the defined contract period and adapting to evolving compliance standards and industry practices.
Desired Skills:
- POPI Compliance
- Filing Management
- Data Protection
- Administrative Support
- Documentation and Record-Keeping
Desired Work Experience:
Desired Qualification Level:
