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GP Consult

Admin Officer

GP Consult

  • R20,000 - R24,000 per month
  • Permanent Intermediate position
  • Primrose
  • Posted 28 Apr 2024 by GP Consult
  • Expires in 15 days
  • Job 2565150 - Ref Cen000336

About the position

Admin Officer - Commercial Vehicles - Kempton Park
Job Description 

Answer and screen calls and emails for manager as and when requested.
Keep appointment diary for Admin Manager.
Compile daily security asset inspection report by obtaining security inspection and distribute to relevant role players.
Compile daily consumption report and distribute to all role players.
Collect all monthly reports from branches (HSE, Security, Fleet, and Consumption).
Data capturing of all relevant info on monthly reports.
Obtaining all monthly invoices from service providers and follow up on outstanding invoices.
Process all monthly payments by completing purchase requisitions and submit to Admin Manager Office to sign off.
After approval, submit to finance and ensure payments are processed before due dates.
Ensure monthly inspection on hygiene and safety which include cleanliness of facilities.
Ensure monthly vehicle inspections is done by the delegated person and capture relevant information.
Process all fleet vehicles cost and keep fleet vehicle maintenance current and report updated.
Ensure all insurance claim report are completed and submitted to management with all relevant supporting documents.
Follow up on claims processed.
Process tracking installation requests and ensure installation certificates are received.
Create user accounts for clients on the tracking system and communicate details to the relevant managers as well as keeping records of all users.
Typing of letter/emails and taking of minutes during meetings.
Attend meetings on behalf of manager when delegated to do so.
Filing of all records and keep an easily accessible filing system.
Any and all ad hoc tasks as required to ensure effective administrative and productive flow of FAW.

Minimum Requirements 

Matric Certificate.
Code 8 license.
3 years of experience within the similar role.
Able to read and write English.
Advanced MS Office experience.
Data capturing and reporting experience.
Telephone answering and call screening.

Personal Attributes 

Team Player.
Confident and proactive approach – Anticipates issues and requirements.

Desired Skills:

  • Advanced MS Office
  • Data capturing and reporting
  • Telephone answering and call screening

Employer & Job Benefits:

  • Medical Allowance and Provident Fund

GP Consult

About the agency

GP Consult (Pty) Ltd is a B-BBEE Level 2 and APSO accredited Company. We are 51% Black Woman owned South African company based In Centurion, Gauteng. Dynamic and versatile recruitment, staffing and outsourcing company with an impressive history. The key to our success lies in far-reaching resources and loyal, resolute Client Relationships born from dedicated and personalised services. GP Consult has a highly experienced and committed team that has been carefully selected and extensively trained. Our team of recruitment experts always go the extra mile in order to meet and exceed expectations. We provide staffing solutions to our clients nationally and internationally. GP Consult has a highly experienced and committed team that has been carefully selected and extensively trained. Our team of recruitment experts always go the extra mile in order to meet and exceed expectations. We provide staffing solutions to our clients nationally and internationally. GP Consult was established in 2005 and has more than 14 years’ experience in temporary, contract and permanent staffing. We pride ourselves in extending our services beyond staffing, we also offer turnkey, tailor-made outsourcing solutions, including all aspects of human capital management such as payroll, industrial relations, human resources, employee benefits, training and employee healthcare. We are passionate about people and committed to providing an efficient and cost-effective service to all our clients. We operate primarily in the following industries, but are not limited to them: -Construction -Manufacturing -Automation -Finance -Mining -Transportation and Logistics -Sciences -Agriculture -Engineering -Hospitality and Leisure -Gas and Oil -FMCG -IT OUR HISTORY AND VALUE GP Consult (Pty) Ltd has an exceptional track record and good working relationships with our clients. Founded by Gerhard Potgieter in 2005, his aim was to establish a company that will inspire and improve employment standards and efficiency in South Africa. More than fourteen years later, GP Consult has been involved in the employment of hundreds of temporary and permanent personnel nationwide. Our proven expertise in the industry illustrate our commitment to delivering the highest quality of temporary staff, permanent staff and shutdown personnel in various positions. We have a database of over a 4.5 million skilled and un-skilled candidates. ALL EMPLOYEES THAT WE PROVIDE, TEMPORARY / PERMANENT OR SHUT WORKERS ARE VETTED. WHAT WE OFFER OUR CLIENTS Over the years GP Consult has built a brand name in South Africa as a leading recruitment and staffing consulting specialist. We have segmented our services in distinct areas constantly adapting to the market and our client needs in order to provide an innovative client specific service to assist our client in achieving their goals. Recruitment – GP Consult’s expert team of recruiters are experienced in providing quality candidates. We pride ourselves in the ability to source the right candidate. Each consultant at GP Consult are trained to develop their skills - analyzing job requirements, attracting quality candidates, screening and selecting applicants, vetting applicants, hiring and integrating new employees into an organization. GP Consult is ideally placed to meet the needs of clients and candidates. We are proficient in placing candidates in Finance, IT Technology, Sales and Marketing, Administrative, Human Resources, Executive Management and Technical positions to mention a few. Psychometric Assessments - We have an industrial psychologist within our team who can offer psychometric assessments as an additional service to assist our clients. This will ensure that candidates that have undergone psychometric testing skills, behavioral traits and morals fit into your company values. Temporary Staff and Shutdown Personnel – GP Consult has experience in providing staff for Project specific assignments, seasonal requirements as well as temps for those unforeseen circumstances. GP Consult have supplied staff to the Corporate, Mining, Manufacturing, Automation, Warehousing, Transport and Logistics, Hospitality, Energy, Agriculture and Construction Industries. We are also proficient in supplying staff for preventative maintenance shutdowns. Our candidate pool consists of thoroughly screened and competent candidates for a vast variety of positions. Our extensive data base is updated regularly with top talent and we have access to the leading career portals with over 4,5 million candidates to select from. Shutdown Personnel – From planned shutdown personnel to emergency breakdown personnel, with GP Consult’s extensive database, we can provide artisans that are competent and skilled to perform tasks as required by our clients. Screened and vetted by our Operations Department before referring to a client, ensures that the client receives confident service delivery.

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