About the position
Job Purpose:
- To procure, monitor, control, conduct spend analysis for the company. Reporting to the Procurement Manager
Minimum Requirements:
- Matric/ N3 school leaving Certificate
- National Diploma in Supply Chain Management or related qualification / CIPS level 4
- Minimum 5 years’ experience in a similar role
- BCOM in Supply Chain Management or CIPS level 5 and above (Highly Advantages)
Responsibilities:
Procurement Management:
- Ensure integrity and transparency in supplier management and sourcing
- Assist in the supervision of procurement administration employees
- Participate in the vendor approval process on SharePoint
- Assist in identifying procurement synergies and opportunities to become more efficient
- Facilitate cross functional & cross plant communication forum to seek synergies and benchmarks
- Implement continuous improvement activities with suppliers to achieve supply base management targets
- Identify negotiation opportunities (cost benefits and terms and conditions)
- Research and benchmark procedures, processes, and practices
- Actively identify cost savings/avoidance opportunities using spend analysis, cost categorisation, vendor categorisation etc.
- Management and control of item master and creation of item codes with correct allocations to GL expense
Control Milestones:
- Achieve agreed targets and work within agreed deadlines in line with procurement objectives
- Assist in the management of supplier contract amendments process
- Create and maintain catalogues on the ERP system
BBBEE:
- Optimise BBBEE spend through the identification of ED and SD suppliers
- Create an awareness internally for end-users to use BEE vendors
- Provide support in reporting of BBBEE procurement spend
- Assist in the co-ordination and collection of BBBEE evidence for company certification
Tenders:
- Compile tender documents and contracts and submit request for tender documents to identified suppliers
- Compile tender evaluation reports for presentation to tender committee with recommendations and supporting information
- Evaluate tenders by co-ordinating input from all role players to facilitate adjudication process
- Participate in tender adjudication process according to the company procedure
- Analyse quotes and make recommendations
- Conduct supplier evaluations to determine whether suppliers can fulfil requirements
- Negotiate terms and conditions within agreed mandates (price, quality, delivery conditions, payment terms, etc.)
Key Material Trend Analysis:
- Maintain and update material standards where applicable
Supplier Evaluations:
- Assist the factory with the resolution of supplier problems (quality, supply, etc.).
- Review key supplier performance (audits and supplier visits) and compile supplier reports
- Identify opportunities for improvements with suppliers.
- Maintain and develop suppliers to add value by, targeted value-added projects, substitution, aggregation of purchase value engineering
- Chair supplier/end-user meetings to maintain strategic supplier relationships
- Assist in the design of the supplier audit matrix; implement, maintain, and manage
Financial Control:
- Initiate procurement department requests for CAPEX/ disposal/ transfers
- Participate in the audit process
- Adhere to financial policies and procedures
- Protect company assets (working capital & fixed assets)
- Detect and prevent fraud
- Promote good corporate governance
- Monitor and control consumables working capital
Policies and Procedures:
- Maintain procurement policies, procedures, protocols, work Instructions, codes of practice, etc.
- Roll out and control procurement processes
- Ensure implementation and compliance of procurement policies and procedures
Customer Relations:
- Maintain and improve relationships with procurements customers
- Identify opportunities for improvements with customers
Supplier Relations:
- Maintain and improve relationships with suppliers
- Maintain the vendor performance management system
- Ensure improvement in vendor performance and compliance with company requirements
- Maintain and improve relations with suppliers
Reporting:
- Procurement KPI’s
- Review open orders report
- Review open requisitions
- Status report on contracts/catalogue progress
- Monthly spend analysis
Desired Skills:
- Negotiating
- Procurement
- SAP Supplier Relationship Management (SRM)
- Supplier Management
- Tenders
