About the position
Our client in the Logistics sector is looking to appoint an Imports Controller and Claims Coordinator
MAIN PURPOSE OF THE JOB
Administer all aspects relative to the gathering of information need for the preparation of
Automotive Production Development Programme (APDP2) claims Item 536 and Form C2 and SMD
Certificates.
Support client in the administration and functions around the Customs clearing procedures
for imports
The key areas will be:
- APDP Claims administration
- Customs clearing processes and procedures
- Prospective applicants to have 3-5 years experience in the role of internal customs or ADPD
- administrative/claims in an automotive environment and/OR 3-5 years experience in the freight clearing and forwarding.
Role is on site at our client based in Atlantis Cape Town and may also require occasional travel to the
head office in Port Elizabeth.
DUTIES
CLAIMS ADMINISTRATION
- Consolidate data from Import Systems/Portals before exporting reports to Excel
- Check, Validate and Consolidate all Import documentation.
- Prepare and Submit complete Customs Packs to client capturing dept in relation to 536
- Claim and APDP2 requirements in the required format and order.
- Manage all Import Queries as per Customs legislation /Customs declarations, SAD500/
- VOC's/ Endorsements, Bill of Lading vs Invoice Declarations, Dual Clearance Refunds vs DDB's.
- Manage all correspondence ensuring the relevant persons receive it vs Clearing
- Regular meetings and feedback sessions to maintain and/or improve processes
- Key / centralised Contact between clients for 536 Claims, Form C2/SMD and EU's and ensure Finance is copied in on all related correspondence
- Identify and follow up on Voucher of Corrections relating to Bills of Entry.
- Assist with 536 claim short fall list received from client to maximise claim values
- Receive 536 claims from client and have it signed off by client's financial manager and arrange delivery to SARS.
- Notify clients on Proof of payment by SARS (Obtain from Finance dept)
- Supply Quarterly updates
- Obtain Quarterly sales report
- Support APDP2 Processes and declaration queries
Validate, prepare and oversee all Customs documentation in accordance with Customs legislation
Intermediary between clients to provide guidance and information on all Import and Customs
related matters.
Customs Clearing Instructions:
Validate and sign off - ensuring timeous expedition of Clearing instructions
Allocate and/or update TH's as per recorded listings
Collate and verify Invoices vs Bill of lading declarations to prevent under or over Declarations.
Allocate Purpose Codes/Delivery details/TH/Import Permits/Valuation/Eur1/Inv. Dec's
Manually calculate and record Invoice values for multiple consignors per CI in of respect
Buyers consoles.
- Scan and Submit CI to respective Clearing Agents enabling Pre-clearance before Vessel ETA
- Attach signed completed hard copy on assigned file.
- SAD 500 Drafts Approval
- Check/Verify/Validate draft entries published by Clearing Agents.
- Approve draft for EDI submission
- Imports Recordings:
- Receive Buyers Consoles, FCL's, LCL, Airfreight Imports and check for completeness
- Print Import documentation
- Record data on Imports Register
- Allocate Ref number for Finance Payments purposes
- Allocate and open file per Master Bill and/or Container, ensuring correct GRN/Receipt of goods.
Finance and Receiving Coordination
- Assist and coordinate with GRN of cargo, re omitted documentation.
- Assist Finance with outstanding payment re_ Export of goods vs Receipt of Goods.
- Assist Finance _ Supplier communication re _ payment follow-ups ensuring timeous payments.
- Continuous Improvements_ Processes in accordance with Import regulations/Interdepartmental Local operating procedures.
SKILLS/PERSONAL ATTRIBUTES REQUIRED
The incumbent should be mature and have an accounting background, a post-matric qualification, and
have 3-5 years related working experience, good administration capabilities and an aptitude for figures.
He or she should also be self-motivated and be able to work with limited supervision, take initiative, have
good interpersonal and interactive skills and be able to communicate effectively. He or she should also be
prepared to take ownership of, and responsibility for, the job function and must be meticulous and
methodical in the workplace. Shipping experience would be an advantage.
Desired Skills:
- internal customs
- Freight clearing
- APDP Claims administration.
