About the position
Duties & Responsibilities
- Provide effective administration for all meetings.
- Draft agendas in consultation with Management and Chairperson/s, and liasise with Directors/Committee members.
- Provide input into Board/Committee meeting agendas and meeting packs to ensure compliance with statutory and corporate governance prerequisites.
- Ensure the timeous collation and dispatch of board packs and support to members and invitees.
- Attend meetings and record accurate and professional minutes for Management, Company Secretary, Chairpersons and member scrutiny.
- Draft accurate and professional Chairperson Reports for the Committees meetings in preparation for the Board meetings.
- Electronic recording and preservation/safegaurd of all proceedings of Board and Committees meetings.
- Prepare extracts of resolution and minutes for all Board and Committees proceedings.
- Prepare and track action items from Board, Board Committees and Management ensuring decisions made are communicated to the relevant stakeholders (for noting and/or actioning).
- Assist Company Secretary with drafting reports to Management, Board and Committees.
- Ensure and track timely filing of all statutory returns and forms, such as annual returns, forms for the director and officers' appointments and resignations.
- Check and maintain all company secretarial records in-house (manual and electronic) and with CIPC.
- Provide the Corporation with advice and guidance on the Companies Act, PFMA, Corporate Governance best practices and principles, and related applicable legislation.
- Review of the Governance Committees mandates.
- Effective facilitation of Board processes (contribute to corporate secretariat efforts to enhance the effectiveness and functioning of the Governance committees).
- Understake any ad hoc duties as guided by the Company Secretary.
Desired Experience & Qualification
- A minimum of three year degree in relevant field (BCom, B Proc, LLB) with courses in company law or corporate governance.
- Postgraduate Diploma or equivalent in Applied Corporate Governance will be an advantage.
- Certification with the Institute of Chartered Secretaries will serve as an advantage.
- Experience in the financial services industry will serve as an advantage,
- Admission as an attorney or advocate to the High Court of South Africa would be an advantage.
- Experience in implementing strategy, plans, programmes and procedures.
- Experience in developing, implementing and delivering significant legal and policy research projects.
- Knowledge of relevant legislation (PFMA and Treasury Regulations), compliance and governance requirments.
- At least 3 years experience in a corporate secretariat environment is essential.
- Extensive experience in minute taking is essential.
- Must be proficient in MS Office.
Desired Skills:
- Secretary
- Corporate Governance
- Admin
About The Employer:
Join a stable company and utilise your secretary skills.